Technical Assistance Services (TAS) Position Title: Reporting and Document Control Engineer Location: Kampala Position Gap: One Vacancy Activities At all times the job holder will: • Generate project reports and distributes to project stakeholders. • Responsible for delivering the project reports, including developing various report formats, dashboards, presentations and others, as required by the project team. • Plan and coordinate with stakeholders as necessary to achieve project reporting objectives. • Review Consultant / Contractor reports and provide constructive comments for improvement and enhance the report quality and presentation. • Supports departmental Leaders with information needed to update partners. • Responsible for maintaining the Project Management Information System (PMIS) to support report generations. • Responsible for managing the project reporting requirements, achieve project objectives and escalate issues to Project leadership as necessary. • Coordinates project documentation governance aligned with company and client requirements. Ensures project data integrity and documentation is accurate, timely and coordinated. • Ability to perform Project Controls tasks and able provide leave covers for the planners to seamlessly meet the project deliverables in their absence. • Establish and implement document control processes and procedures for construction projects to ensure efficient and effective management of project documentation. • Receive, review, and distribute incoming documents, including drawings, specifications, contracts, and reports, to relevant project team members and stakeholders. • Maintain accurate and up-to-date electronic and physical filing systems for project documents, ensuring proper version control, document naming conventions, and document security. • Collaborate with project teams to establish document control requirements, including document numbering, distribution protocols, and document retention policies. • Coordinate and monitor document review and approval processes, ensuring timely and accurate feedback from stakeholders. • Monitor and track the progress of documents throughout their lifecycle, including creation, revision, review, approval, and distribution, using document control software or other designated systems. • Conduct regular audits of project documents to ensure compliance with established document control procedures and standards. • Generate and distribute document transmittals, including tracking logs and registers, to ensure the timely flow of information between project team members, contractors, and clients. • Assist project managers and team members in retrieving and retrieving project documents and information as needed. • Provide training and guidance to project team members on document control processes, tools, and best practices. • Provide addition document management system support and training Company/site workers Qualifications/Experience required Qualifications: • Bachelor of Science degree in Business Management, Information Management Systems or Monitoring and Evaluation. • Minimum 5 years of experience in Reporting and Documentation management. • Experience within Project organizations or engineering development in the oil and gas industry is preferred. • Has already used and maintained a Document Management System. • Proficiency in the Information, Data & Document Management area. • Understanding of Project Technical, Reporting Documentation Requirements and Deliverables. • Working knowledge of Electronic Document Management Systems. • Is familiar with main discipline of the oil and gas development projects • Excellent writing skills, technical documentations, specifications, training materials, presentations, and others. • Advanced user of MS Office suite of software (Excel, Word, PowerPoint, Access), Adobe Acrobat Pro, Power BI. • Ability to interface and communicate effectively with all levels of employees, management and diverse audiences. • Working experience with generating reports/Statistics.