Executive Assistant and Admininistrator

JOB DESCRIPTION Job Title: Executive Ass/Admin Duration: Full Time Reports To: MD Executive Assistant The Executive Assistant shall provide high-level administrative, operational, and coordination support to the Executive, ensuring the efficient management of the Executive Office and timely execution of business priorities. Executive Support Executive Assistant The Executive Assistant shall provide high-level administrative, operational, and coordination support to the Executive, ensuring the efficient management of the Executive Office and timely execution of business priorities. Executive Support Manage the Executive's calendar, appointments, meetings, and travel arrangements. Screen and prioritize emails, calls, correspondence, and meeting requests. Draft, proofread, and prepare professional correspondence, reports, presentations, and other documents. Maintain confidentiality of all business information and executive communications. Project Coordination Maintain and monitor project action registers, schedules, and key milestones. Follow up with internal teams, consultants, contractors, suppliers, and stakeholders to ensure timely completion of assigned actions. Coordinate project meetings, prepare agendas, record minutes, and track action items through to completion. Assist in monitoring project deliverables, approvals, and critical deadlines. Board and Corporate Administration Coordinate Board and Executive Committee meetings, including scheduling, meeting packs, agendas, and minutes. Maintain corporate records, contracts, approvals, and executive documentation. Liaise with legal advisers, company secretaries, and other professional service providers as required. Track corporate governance, regulatory, and compliance deadlines. Stakeholder Coordination Act as a central point of coordination between the Executive and internal and external stakeholders. Coordinate meetings with government agencies, clients, investors, consultants, and business partners. Maintain stakeholder contact databases and communication records. Organize executive visits, workshops, conferences, and business events. Office Administration Arrange travel, visas, accommodation, transportation, and meeting logistics. Maintain electronic and physical filing systems and document registers. Process invoices, expense claims, purchase requests, and administrative documentation. Ensure office records and executive files are accurate, organized, and up to date. Executive Office Management Monitor priorities, commitments, and deadlines, providing proactive reminders and follow-up. Conduct research and compile information to support executive decision-making. Prepare executive dashboards, status reports, and briefing notes. Coordinate special projects and perform additional duties assigned by the Executive. General Responsibilities Demonstrate professionalism, discretion, and sound judgment in all interactions. Maintain a high level of confidentiality regarding company information. Build effective working relationships with colleagues, clients, government officials, and external stakeholders. Identify opportunities to improve administrative processes and office efficiency. Perform any other duties reasonably assigned by the Executive to support the objectives of the Company.