Position Title AP & Treasury Assistant Reports to AP Data Controller Job Purpose: Ensure that all the company payments/costs are captured in the right period and cost centre without delays impacting our business partners. Dimensions: Opex Capex Working Capital Organization: AP Deliverables: · Monitoring the AP email to make sure that all invoices shared with supporting documents are uploaded and ensure a timely response to supplier queries · Ensuring three-way matching principle is adhered to before invoices are uploaded. (an LPO, an invoice and a delivery note/WCC) should be shared for a given payment to be made. · Ensuring that all invoices uploaded onto the URA EFRIS system are promptly shared by the vendor for payment processing. · Ensure that the Invoice tracker report is prepared and circulated weekly to all relevant stakeholders. · Monitor the P-card tracker to ensure that all P-card spends settled are tracked at every approval stage. · Updating settlement status for all P-card users on a weekly basis · Ensuring that all spends are in line with the P-card policy. · Being a point of reference for all P-card related matters. Treasury Deliverables: · Spreading (Matching Invoices against payments) and sharing the reports thereafter. · Stand - In for the treasury assistants when they take leave Finance Manager Financial Controller AP Data Controller Credit & Treasury Manager AP Data Processor AP & Treasury Assistant Key Challenges: · Delayed return of invoices from cost Centre holders Incorrect allocation of Expenses Quantity of Transport bills to be processed (Workload) Urgent requests for payment Month end/Quarter end/Yearend Close pressure. Over/under accrual on freight Sundry supply Account Job Knowledge, Skills & Experiences: · A holder of Bachelor’s in commerce, statistics, Bus. Administration and or any other Accounting professional qualifications (ACCA, CPA) at level2 · VAT Accounting - Should have knowledge of VAT accounting, VAT Act, able to differentiate between Standard rated, Exempt and Zero-rated items. · Able to do Reconciliations. · Should be comfortable with numbers - a lot of data manipulation. · Proficient in excel. · Good knowledge on the Uganda and or international Tax Laws Key Competencies · Communication skills · Interpersonal skills · Problem solving skills · Punctuality · Critical thinking skills · Teamwork and collaboration skills · Adaptability skills · Work ethic · Project management skills