WE ARE HIRING: DECENTRALIZED PURCHASING OFFICER Location: Lagos / Port Harcourt, Nigeria Employment Type: Full-Time Industry: Oil & Gas / Procurement & Supply Chain Work Schedule: Standard Company Office Hours Are you an experienced procurement and purchasing professional with a strong background in contract management, vendor sourcing, tendering, and purchase order administration? This is an excellent opportunity to join a leading organisation within the oil and gas industry, supporting decentralized purchasing operations and ensuring transparent, cost-effective, and compliant procurement processes. ABOUT THE ROLE Our client is seeking a proactive and detail-oriented Decentralized Purchasing Officer to manage purchasing activities within designated business entities. The successful candidate will be responsible for processing purchase requests, managing competitive tendering processes, negotiating with vendors, preparing purchase orders, administering call-off contracts, and ensuring compliance with established purchasing procedures and company policies. The role will also involve effective coordination with internal stakeholders and registered vendors to ensure timely procurement of services and efficient contract execution. KEY RESPONSIBILITIES 1. Purchase Request and Order Management: ·Create and process Purchase Requests (PRs) in SAP. ·Prepare financial commitments for assigned business entities for transactions below USD 50,000. ·Negotiate with vendors before issuing Purchase Orders (POs) for services valued at USD 50,000 or below. ·Ensure all Purchase Orders are properly reviewed and signed by authorized company representatives and vendors before commencement of any service or work. ·Create Call-Off Orders based on requests relating to existing contracts in UNISUP. ·Ensure accurate and timely creation of Services Entry Sheets (SES), corresponding to Job Progress Certificates (JPC), in UNISUP to facilitate vendor invoicing and prompt payment. 2. Tendering and Vendor Management ·Ensure transparent and competitive sourcing by engaging at least three (3) company-registered vendors through the Call for Tender (CFT) process before awarding Purchase Orders. ·Prepare commercial, technical, and other relevant tender documentation. ·Receive and open tenders in strict compliance with the company's decentralized purchasing procedures. ·Initiate and follow up on waiver validation where a derogation from the Call for Tender process is required. · Evaluate vendor submissions and support the selection of suitable service providers. ·Maintain effective relationships with vendors and internal stakeholders throughout the procurement process. 3. Contract Administration and Compliance ·Prepare contract award recommendations in accordance with established decentralized purchasing procedures. ·Identify recurring or routine service requirements within assigned business entities and recommend their inclusion in Outline Agreements for future Call-Off contracts. ·Ensure all contractual documents are properly filed, archived, and uploaded to the relevant Purchase Orders in UNISUP. ·Maintain accurate procurement records for audit, compliance, and reference purposes. ·Ensure purchasing activities comply with company policies, procedures, and applicable contractual requirements. 4. Stakeholder Coordination and Reporting ·Work closely with relevant internal departments to understand purchasing requirements and ensure timely procurement of services. ·Coordinate with vendors to ensure compliance with contractual terms and delivery expectations. ·Support procurement reporting and documentation requirements. ·Maintain transparency, accountability, and efficiency throughout the purchasing process. HSE RESPONSIBILITIES ·Maintain continuous compliance with company H3SE rules, procedures, instructions, and applicable legislation. ·Take appropriate measures to prevent immediate threats or dangerous situations, protecting personnel, installations, and the environment. ·Participate actively in H3SE meetings, training sessions, and emergency drills. ·Cooperate in implementing company H3SE plans and initiatives. · Promote a strong safety culture by identifying and reporting unsafe acts, conditions, and operational anomalies. QUALIFICATIONS AND EXPERIENCE ·B.Sc. in Engineering, Management, Social Sciences, or any related discipline. · Minimum of 5 years' relevant experience in procurement, purchasing, and contract management. ·Professional membership in relevant Supply Chain, Procurement, or Operational Management bodies will be an added advantage. ·Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint. ·Strong understanding of purchasing processes, vendor sourcing, tendering, and contract administration. · Experience in commercial negotiations and vendor management. ·Strong analytical, communication, interpersonal, and problem-solving skills. ·Ability to manage complex internal and external negotiations effectively. · Excellent organisational skills, attention to detail, and ability to anticipate and resolve procurement challenges. TECHNICAL SKILLS / SYSTEMS Candidates with experience or the ability to quickly learn the following systems will have an added advantage · SAP R/3 – Purchase Request and Purchase Order Processing. · SAP Reporting Tools. · UNISUP – Call-Off Orders and Services Entry Sheets. · Electronic Sourcing (e-Sourcing) Tools. · Microsoft Word, Excel, and PowerPoint. · Tender Management and Procurement Documentation. KEY COMPETENCIES · Procurement and Purchasing Management. · Contract Administration. · Competitive Tendering and Vendor Evaluation. · Commercial Negotiation. · Purchase Order Management. · SAP and UNISUP Administration. · Vendor Relationship Management. · Procurement Compliance and Documentation. · Strong Analytical and Communication Skills.