Administrative Assistant

Responsibilities: Administrative Support Provide day-to-day administrative support to a team of 10-12 people (face-to-face and remote interactions required). Manage calendars, meeting schedules, and appointments for project leadership. Coordinate travel arrangements, accommodations, visas, transportation, and expense reporting. Prepare correspondence, mail, and other project documentation. Manage visitor coordination. Maintain project contact lists, distribution groups, and organization charts. Support filing, record keeping, scheduling, mail distribution, and special projects involving recording, compiling, retrieving, reporting, and analyzing information. Meeting & Event Coordination Schedule and coordinate project meetings, workshops, and stakeholder engagements. Support the planning and execution of project events, site visits, and management reviews. Office Management Manage office supplies, equipment, and administrative service providers. Coordinate facility-related support requirements for the project office. Support onboarding activities for new project team members. Ensure administrative processes comply with company policies and local regulations. Maintain a professional and efficient office environment. Qualifications: Fluency in Portuguese and English, both written and spoken. Excellent verbal and written communication skills. Strong organizational skills with the ability to multitask and prioritize. Proficiency in MS Office (Word, Excel, PowerPoint) and email systems. Strong administrative coordination abilities. Customer service experience. Ability to work with direction and support.